Creating Faster and More Accurate Aviation Repair Quotes
In the dynamic and highly regulated world of aviation maintenance, quoting repair work swiftly and accurately is no longer a competitive edge—it’s a necessity. Delays
Quoting & Invoicing for Brokers, Parts Traders & Distributors
One platform were sales, warehouse, and finance share the same truth.
End-to-End at a Glance
Feature Highlights
- Quote from Live Aviation Data
- Margin Controls & Pricing Rules
- Approvals, Versions & Send
- One-Click Convert to Order
- Invoice Types & Clean Posting
- Payments & AR (SOT-safe)
Feature Highlights
- Start quotes from RFQs or Sales & Order Management.
- Search PN/MPN, see on-hand, condition (NE/NS/SV/OH/AR/Core), and warehouse/consignment location.
- Not in stock? Surface vendor options (lead time/cost) to enable alternates or drop-ship paths.
- Attach supporting docs (specs, bulletins) directly to the quote.
- Line-level price suggestions from cost + target margin or markup rules you configure.
- Competitive overrides with audit trails; approvals on discount/margin thresholds.
- Multi-currency quoting and configured taxes (VAT/GST/sales tax) to reflect customer terms. (Framed as config—not a payment promise.)
- Approvers see cost, margin, and flags; decisions are logged.
- Full revision history; send clean, versioned updates.
- Accepted quotes convert with pricing/terms intact; stock lines reserve automatically.
- Lost-quote reasons tracked (price, availability, vendor preference) to improve win rates.
- Commercial (pulls shipped qty, discounts, freight, taxes), Pro-forma, Deposit, and Credit/Debit memos.
- Post to AR and the GL with revenue/COGS/tax entries aligned to shipments.
- Include 8130-3 / EASA Form 1 and shipping docs with invoices for trace-ready records.
- Track terms (e.g., Net 30) and due dates.
- Record payments (e.g., wire/ACH/check), partials, credits, and apply across invoices.
- Aging & DSO dashboards support collections workflow.
How It Works Together (Sales • Warehouse • Finance)
Currency & Tax Handling
- Multi-currency quoting & invoicing supported when configured by finance.
- Tax codes (VAT/GST/sales tax) are applied per jurisdiction rules you set. (We do not advertise “payment gateway” or “global payment” processing here.)
Dashboards, Reporting & KPIs
- Quote Turnaround and Quote-to-Order rate (by customer/rep/region).
- Margin analysis: target vs. actual after invoicing.
- AR Aging/DSO, invoice accuracy, and cash-application lag.
Quotes read real availability and alternates; conversion reserves stock; warehouse pick/pack/ship feeds invoice lines; posting updates AR/GL—all on the same records. That’s the Single Source Solution: no swivel-chair, no re-keying.
Quotes, Shipments, Invoices, AR—one Platform from First Price to Final Payment Entry
Single Source, Single License, No Third Party Apps Required, Operate from Anywhere
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Find Your Solution
Can PAS ingest marketplace RFQs to accelerate quoting?
Where supported, you can consolidate marketplace/email RFQs into a central quoting flow to reduce manual steps.
Will the invoice always match what shipped?
Invoices pull shipped lines, prices/discounts, freight, and taxes from the order/warehouse record to reduce adjustments.
Do you support multi-currency quotes and invoices?
Yes—when configured in finance; FX and tax treatment follow your settings.
Can we include 8130/EASA documents with invoices?
Yes—attach trace docs so customers receive complete records end-to-end.
Do you process card payments or global gateways?
We don’t make payment-gateway claims here. You can record payments and manage AR; consult us about integrations if needed.