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Accounts Receivable & Billing for Aviation

From shipment to cash, one platform so sales, warehouse, and finance share the same truth.

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Revenue isn’t cash until payment clears. In aviation, brokers, MRO shops, and in-house teams invoice across jurisdictions, terms, and tax rules, so accuracy, timing, and credit control matter. Power Aero Suites connects quoting, orders, shipments, and accounting so AR is timely, auditable, and tied to real activity.

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Feature Highlights

  • Store billing/shipping addresses, currency, tax IDs, credit limits, and contacts.
  • Defaults for payment terms (e.g., Net 30/45/60), consolidated billing, partial shipments.
  • Attach exemption certificates, export license refs, and preferred shipping methods flowing into quotes and invoices.
  • Show current exposure to reps and finance at quote/order time to reduce over-extension (credit-limit setting is a standard AR risk control). (NCRi)
  • Commercial & Pro-Forma: issue pro-forma from quotes; convert to commercial on shipment.
  • Deposits & Core Deposits: record as liabilities and auto-apply to final invoices; show remaining due.
  • Progress Billing: milestone or %-complete for long jobs/exchanges.
  • Taxes/VAT: apply configured tax codes by customer/location/item (PAS provides fields; you own rates/rules).
  • Surcharges/Discounts: rules for hazmat/handling or quantity breaks.
  • Delivery: brandable invoice templates; email with attachments (packing lists, certs) from PAS.
  • Record receipts (e.g., wire/ACH/check, card if configured); apply to specific invoices or oldest-outstanding.
  • Overpayments create credits; prior deposits auto-apply on invoicing.
  • Lockbox imports: ingest bank files to match deposits to invoices faster (lockbox services accelerate receivables posting).
  • Credit checks at quote and order release; block/route for approval if limits exceeded or past-due exposure persists (establishing and enforcing limits is standard best practice).
  • Dunning tools: configurable reminder emails/letters by days past due; log call notes and promises to pay.

Place accounts on hold until payment clears, per policy.

  • AR Aging: balances by bucket (current, 1–30, 31–60, 61–90, 90+) with drill-downs—collections’ go-to view.
  • DSO (Days Sales Outstanding): track trend over time; formula commonly expressed as (A/R ÷ credit sales) × days. Lower DSO indicates quicker collections.
  • Credit Utilization: exposure vs. limit by customer.
  • Top Outstanding Accounts: focus collections where it matters.
  • Revenue & Margin by Customer: connect quoting → billing outcomes for pricing strategy.
  • Shipments drive billing: invoices pull shipped lines, prices/discounts, freight, and taxes—no re-keying.
  • For MRO: labor and parts from work orders flow to the customer bill; unbilled work shows in WIP so finance can invoice on time.
  • Posting updates A/R and the GL immediately; drill from balances to the originating shipment or job.
  • Clean customer data (tax IDs, addresses) and confirm terms/limits.
  • Define invoice templates, branding, and legal notes; train sales/finance on quote→order→invoice flow.
  • Establish a cash-application cadence; reconcile bank feeds and lockbox files.
  • Use dunning proactively and document collections.
  • PAS supports your process but doesn’t interpret revenue recognition or tax rules—your team owns configuration and compliance.

From shipment to statement to cash, one platform, one audit trail.

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Single Source, Single License, No Third Party Apps Required, Operate from Anywhere

Easy to Use & Implement

Powering Efficiency Across the Aviation Supply Chain