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Accounts Payable for Aviation Operations

From receipt to remittance, one platform.

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Power Aero Suites streamlines AP inside the same system that creates POs, books receipts, and ships orders, reducing reconciliations and surprises.

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Feature Highlights

  • Maintain vendor contacts, payment terms, tax IDs, currency preferences, and required docs (e.g., W-8/W-9).
  • Store defaults for GL accounts and tax codes; add quality/regulatory fields (e.g., repair station #, warranty notes).
  • Pay groups help schedule remittances (e.g., all monthly parts suppliers in one run).
  • Vendor data is shared with procurement & receiving no re-entry.
  • Match vendor invoices to PO and receipt (3-way) for quantity/price/terms before payment; discrepancies are flagged for resolution.
  • Repair invoices validate against quoted TAT/costs and rotable/core fees.
  • Capture invoices manually, via import, or (where configured) OCR; allocate freight/hazmat/expedite fees across lines or to separate GL.
  • Configurable approval rules by amount, account, vendor type, or business unit; sequential or parallel steps with a full audit trail.
  • Enforce segregation of duties between PO creation, receiving, invoice entry, and payment approval to reduce fraud risk.
  • Approved invoices are locked from edits unless the approval chain restarts.
  • Build payment proposals by due date, terms (Net 30/45), early-pay discounts, and cash availability; review → approve → execute.
  • Record payments and generate bank/export files for disbursements; common methods include ACH, wire, and checks (card usage can be recorded where applicable).
  • Post entries to reduce AP and cash; apply credits/overpayments; email remittance advice with invoice references.
  • Receiving increases inventory and creates the related liability; rejects/returns reverse it automatically.
  • For repair orders, apply core charges/credits per agreement so invoices reconcile to operational events.
  • Drill from an AP balance to individual receipts and invoices because subledgers and GL share one data model.
  • Allocate freight, duty, hazmat, and brokerage across lines proportionally or to dedicated accounts for true-cost visibility.
  • AP Aging & DPO — see balances by bucket and track Days Payable Outstanding to manage working capital.
  • Upcoming Payments — week-by-week cash needs by vendor/currency.
  • Discounts Captured vs. Offered — quantify early-pay performance.
  • Price/Quantity Variance — highlight suppliers with recurring mismatches.
  • Cash Conversion Cycle view — understand DPO’s role alongside DSO/DIO.
  • Export to Excel or connect to BI for deeper analysis.

PAS automates matching, routing, and postings based on your configuration; it does not guarantee compliance or interpret regulations.

Payment processing capabilities depend on your bank formats and any configured integrations. Teams remain responsible for invoice accuracy, tax rules, and policy adherence.

  • Clean the vendor master before go-live; version and approve changes to terms.
  • Define approval rules with clear thresholds; test in UAT.
  • Import open invoices and match to receipts to avoid duplicates.
  • Run scheduled payment cycles; review proposals jointly (procurement + finance).
  • Reconcile AP→GL monthly; investigate aging items and unmatched receipts promptly.

From PO to payment, one platform, one audit trail.

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Single Source, Single License, No Third Party Apps Required, Operate from Anywhere

Easy to Use & Implement

Powering Efficiency Across the Aviation Supply Chain